Job Description
Overview and Purpose of the Role
Reporting to the Manager of Finance, this role is responsible for the complete Accounts Payable function. Key responsibilities include the processing of invoices and payments in an accurate and timely manner, maintenance of vendor accounts and reconciliation of accounts. This position plays a critical role in maintaining strong vendor relationships and ensuring the prompt and accurate disbursement of all company payments.
Key Duties & Responsibilities:
Process manual invoices, ensuring all required supporting documentation is provided and HST rebates are accurately captured
Process purchase order (PO) invoices by matching with electronic receiving reports, submitting for payment, and resolving discrepancies in collaboration with Procurement
Review and process employee expense reimbursements, ensuring proper approvals and compliance with organizational policies
Monitor invoice timelines and ensure timely and accurate payment processing
Handle payment processing in a multi-currency environment
Maintain organized and up-to-date electronic vendor files, including invoices and account information
Execute weekly EFT payment runs and prepare ad-hoc cheque payments as required
Respond to internal and external inquiries regarding invoice status or payment issues
Build and maintain effective working relationships with internal departments, managers, and vendors
Prepare regular and ad hoc accounts payable reports as requested
Assist with month-end closing activities, including accruals and accounts payable reporting
Provide documentation and support during internal and external audits
Review and verify employee credit card reconciliations for accuracy and completeness
Perform general administrative tasks and ad hoc assignments as needed
Corporate Responsibilities
Skills & Qualifications
College or university degree in Business Administration, Finance or a related discipline is required
Minimum 1–3 years of relevant experience in Finance and/or Accounts Payable is required
Knowledge of Meditech is an asset
Strong numeracy skills and solid understanding of finance and accounting principles and operations
Excellent verbal and written communication skills, with the ability to tailor messages to specific audiences and write clear, concise and well-structured documents
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously
Demonstrated ability to make sound decisions within established guidelines and procedures
Proven ability to work independently with minimal supervision while remaining accountable for deliverables
High level of discretion and professionalism when handling confidential information
Solid analytical and problem-solving skills, with the ability to identify and resolve issues with support from supervisors
Strong interpersonal skills and a collaborative mindset, with the ability to work effectively in a team environment and contribute to shared goals
Computer proficiency in MS Office (Word, Excel, Outlook)
Satisfactory passing of a criminal record check/vulnerable sector check
Provide proof of Immunization and TB records
Schroeder Ambulatory Centre is a non-profit medical facility dedicated to enhancing the quality of life for Ontarians through accessible, outpatient healthcare. Opening in late 2025, the Centre will offer a comprehensive range of clinical, diagnostic, and surgical services in alignment with it's mission to reduce pain, improve mobility, and streamline healthcare delivery.
In collaboration with hospital and academic partners, Schroeder Ambulatory Centre aims to strengthen public health capacity and drive innovation in care, ensuring a more efficient and compassionate healthcare experience for the community.Schroeder Ambulatory Centre is a non-profit medical facility dedicated to enhancing the quality of life for Ontarians through accessible, outpatient healthcare. Opening in late 2025, the Centre will offer a comprehensive range of clinical, diagnostic, and surgical services in alignment with it's mission to reduce pain, improve mobility, and streamline healthcare delivery.\r\n\r\nIn collaboration with hospital and academic partners, Schroeder Ambulatory Centre aims to strengthen public health capacity and drive innovation in care, ensuring a more efficient and compassionate healthcare experience for the community.
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