Job Description

A leading global retail and e-commerce organization is seeking a highly skilled Event Planner to lead content and communication efforts for a high-impact executive Vendor Summit. This individual will be central to shaping the event’s strategic narrative and ensuring seamless coordination of executive participation and production.

Location: Seattle, WA (hybrid)

Duration: 4-month contract

Pay Rate: $53-58/hour

Hours: 40 hours/week

This is not a traditional logistics-only planning role. The focus is on developing meeting content, writing scripts and speaker materials, building polished PowerPoint presentations for senior leadership , and managing all aspects of event production from concept to execution.

If you have a strong background in executive communications, content creation, and event production—this role offers an opportunity to operate at a highly visible level.

Key Responsibilities:

• Lead content strategy, messaging, and script development for executive presentations and key summit moments
• Build visually compelling, narrative-driven PowerPoint decks for leadership review and delivery
• Develop talking points, briefing documents, and speaking materials tailored to high-level participants
• Own executive scheduling and coordinate leadership participation across multiple sessions
• Drive end-to-end event planning and production , collaborating with internal teams and external vendors
• Develop internal and external communication plans aligned with the event’s strategic goals
• Partner with stakeholders to ensure that all content is consistent, polished, and audience-appropriate
• Support run-of-show planning and live event execution, ensuring alignment across all workstreams
• Post-event, gather feedback, capture learnings, and contribute to continuous improvement

Qualifications:

• 3+ years of experience in event planning, executive communications, or high-level content development
• Exceptional writing and storytelling skills with a focus on scriptwriting and leadership messaging
• Advanced proficiency in PowerPoint with a strong eye for design and visual storytelling
• Proven ability to manage executive-facing deliverables in fast-paced, high-stakes environments
• Strong organizational skills, with experience juggling multiple timelines and stakeholder priorities
• Intermediate Excel skills (e.g., pivot tables, charts, lookups)
• Bachelor’s degree in Communications, Marketing, Event Management, or a related field

Preferred Qualifications:

• Background in executive communications or working closely with senior leadership teams
• Experience with live event production, stage management, or technical event workflows
• Strong project management instincts with attention to detail and deadlines
• Comfortable working within large, matrixed organizations and influencing cross-functional teams

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